Control the process and control the costs. FileBound AP delivers results.

FileBound provides the affordable solution you need to meet the challenges of managing, controlling, and processing your accounts payable documents. Quickly deploy customized software that’s seamless and secure.

Streamlined Accounts Payable with FileBound.

The main mission of any accounts payable department is to pay vendors, services providers, and employee expenses based on the established rules of the organization and the agreed upon payment terms. The challenge is to only make payment when the transaction is complete, all the paperwork is in order, and all of the rules have been satisfied. FileBound provides the right solution to streamline accounts payable processes and meet these challenges head on.

FileBound allows you to quickly apply document management technology to your accounts payable processes to gain control and add automation for cost savings, quality management and scalability. FileBound is designed to be an end-to-end solution that maximizes results. By capturing documents at the beginning of their life cycle you eliminate many of the challenges associated with managing paper documents. Captured documents enter an automated workflow for all of the approval decision making and conflict resolution processing. The value of workflow is that rules, roles, and deadlines get configured once and automatically applied over and over again. This takes the human element out of the decision making process which reduces errors and collapses the time it takes to process documents.

Accounts Payable Challenges FileBound Solves:

• Reduces the risk of making costly duplicated payments
• Provides a process that addresses incomplete or incorrect invoices
• Allows for accepting discounts as a result of improved process cycle times
• Reduces vendor relationship issues due to lost invoices or late payments
• Provides organizational scalability which allow for varying volumes and growth
• Reduces basic human error
• Provides predictable operational costs for better planning and budgeting
• Reduces organizational risks and provides disaster recovery and a continuity plan

Accounts Payable Workflow Example

FileBound AP Process Improvements

Receiving Document Handling

FileBound automates your receiving document processing. Documents first are scanned into the system and routed to users responsible for identifying issues that require vendor notification and resolution processing. Approved receiving documents are stored in a queue where they are retrieved and matched to invoices to complete the reconciliation process. FileBound eliminates handling errors and reduces the cost of processing receiving documents.

Invoice Approval Processing

FileBound automates the invoice approval process. Vendor invoices are scanned into the system which initiates an approval workflow process. The system provides visibility to related purchase orders and receiving documents required to complete the reconciliation and approval process. FileBound’s automation reduces cycle times, reduces errors, and creates organizational scalability. The result is invoices paid correctly on time with no more over-payments or lost discounts, adding bottom line dollars.

Invoice Coding Automation

FileBound streamlines the invoice coding process. Approved documents are queued for coding operators and distributed to them on demand. With FileBound the coding takes place directly from the invoice image and allows for load balanced distribution, supervisory oversight, and operator productivity reporting. This eliminates the hours of tedious reconciliation of cost accounts that coding errors create.

Documented Payment Matching

FileBound provides a process for linking a single payment to multiple invoices. Check images or payment data are imported and automatically linked to a single or multiple invoices that it is paying. This process assists in resolving vendor payment issues and reduces the operational costs associated with payment history research.

Integrated Document Retrieval

FileBound provides the tools that allow single click retrieval of accounts payable documents from within other core applications. This seamless retrieval provides productivity gains, eliminates complex training needs, and extends the value of your existing technology investments.

The FileBound Difference

Unlimited User Licensing

With FileBound, everyone who needs access to your document management solution gets it. FileBound provides this unique model so organizations can make adoption decisions according to the value users, departments or functional areas derive from the solution without user licensing constraints.

Hosted, On-Site or Appliance

FileBound is the right solution delivered the way you need it. FileBound offers the broadest delivery options available. Everyone needs document management and with FileBound, you can choose to adopt it as a hosted solution using the FileBound On-Demand service. Or, implement it as a simple network appliance with FileBound Express. Or, license the solution and install FileBound on your IT infrastructure.

Integrated Electronic Forms

FileBound streamlines your business processes. FileBound offers unique electronic forms capabilities to extend the value of the solution beyond your organization. With FileBound, configure forms for access by customers, vendors or website visitors to share or request information, submit applications or place orders. These forms and data become an on-ramp to automatic management, routing and processing.

Configurable Workflow

FileBound provides process control, reporting capabilities, scalability, and most importantly, cost-savings. Most business processes are labor intensive and prone to human error. With FileBound that all changes. Using FileBound workflow you can configure your processing rules one time and the solution applies them consistently, every time a new item enters the process.

Unlimited Customization Options

FileBound can be deployed right out of the box or customized to meet specific needs. FileBound is designed to become an integrated piece of your operational system. Built on our very own .NET object model, FileBound offers a customized user experience to meet your needs, including custom user interfaces, web portals, add-on functionality, one-click access or data sharing between FileBound and core systems.