Education
American Society of Agronomy
ASA sought a solution to manage the 350,000 plus documents associated with their membership files, both active and inactive. These files contain membership applications, annual renewals, continuing education documents, and professional certifications. This paper-based filing process was labor intensive and created challenges when responding to the needs of both Society members and employees. In addition, it was becoming difficult finding space to store the growing number of files.
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Verona Area School District
Significant growth led the Verona Area School District (ASD) to seek a document management solution to help with the storage and retrieval of paper documents. The initial application focused on the personnel files within human resources. Space was quickly becoming an issue with both current and historic personnel files taking up valuable office space. File integrity, security, confidentiality and compliance were all concerns of the department.
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Salado Independent School District
Salado Independent School District (ISD) was running out of space to store records. By law, the district has to maintain school board minutes; student transcripts; and records for human resources, payroll, and taxes forever. In addition, the district is required to keep special education and AP records for seven years. The district purchased a bullet/fire proof portable building in hopes of adequately securing the growing stockpile of records, but within a short time this facility was overflowing.
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Coolidge Independent School District (ISD)
Coolidge Independent School District (ISD) had a storeroom overflowing with student records dating back to the 1920s. Many of these records, which in some cases are also the only record of a person’s birth, were rapidly deteriorating. In addition, the storeroom was the repository for the district’s board meeting minutes, human resources records, payroll, and tax roll records. As the years passed, not only was it difficult and time-consuming to locate a specific record in the storage space, but it was also becoming a fire hazard.
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Independent School District gives FileBound an A+ for eliminating 1.5 million pages of wasted space.
Limited by time and budget, the school district was on the verge of using portable buildings to increase much needed physical storage space. FileBound Document Management Solutions created a virtual file center to reduce clutter and increase organization of student files.
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Regional College uses FileBound Document Management Solution to Streamline Paper Chase
Inherent costs of paper archives restrain academic institution from capitalizing on expansion. FileBound cutting-edge software program seamlessly files documents electronically, frees space and eliminates costs. Improved speed and efficiency propels college to new levels of growth.
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